Database Management Software: Features, Types, Benefits, and Uses (2024)

By Tehreem Naeem|2022-07-18T08:35:34+00:00January 31st, 2022|

The volume of data shared across enterprises increases rapidly, making it difficult to manage their data. One possible solution for data management is Database Management Software (DMS) which allows organizations to improve data accessibility and simplifies the process of documents management.

In this blog, we’ll delve into how DBMS works and shed some light on the benefits it brings to the table.

In this article, you’ll find out:

  • What is Database Software?
  • Main Features of Database Management Software
  • Types of Database Management Software
  • Advantages of Database Management Software
  • Applications of Database Management Software
  • Astera Centerprise- Database Management Software for your Business Needs

What is Database Management Software (DBMS) used for?

A Database Management Software or DBMS is used for storing, manipulating, and managing data in a database environment. It enables users to design a personalized database to meet their analytics and reporting needs. Database software design also supports creating, implementing, and maintaining an organization-wide data management system.

Generally, most DBMS packages allow users to perform operations like database creation, storing data, updating data through SQL queries.

Database Management Software: Features, Types, Benefits, and Uses (1)

Database Management System Environment (Source: Kullabs)

Over the years, new database management systems has been introduced with different architecture and application focus to meet the modern-day requirements., providing support for data modeling, data integration, multimedia data, etc.

An example of a typical database would be MySQL, a managed database service to deploy cloud-native database applications. Other options include Microsoft SQL Server, SAP HANA, Oracle, and Microsoft Access.

Main Features of a DBMS

Main Features of a DBMS

An efficient database management system tool should include the following features:

  • Data Normalization

The risk of data duplication in a database is relatively high as multiple users share it simultaneously. Data normalization mitigates this risk and minimizes the chance of destructive anomalies appearing. No data redundancy and repetition save storage and significantly improve access time.

  • User-defined rules and constraints

Integrity constraints help organizations prevent accidental damage to the database by authorized users. A database management software allows users to define validation and integrity rules and conditions to ensure data satisfies the semantics.

  • Security protocols

Security controls protect the integrity of a database and the data and records residing in it. Some essential DBMS security controls include data encryption, user authentication, and user authorization.

  • Data backup

A backup protects your database against data loss. A copy of files stored in a database must be available to reconstruct data in case data get lost or corrupted. Most DBMS support logical and physical data backup.

  • Data structuring

A DBMS must allow users to organize information in a database in a clear hierarchical structure. It means all objects, records, and tables can be arranged systematically, like a catalog, so the records can easily be accessed and retrieved.

In addition, you must also look for various features and functionality depending on your use case. For example, a DBMS should offer easy database customization options, support multi-user access, and contain a metadata library.

Types of Database Management Software

These can be broadly classified into four types. The most popular types of database management systems with examples include:

1- Hierarchical

A hierarchical Data management solution stores data in a parent-children relationship node, each representing a particular entity. This type of database management software allows one-to-one and one-to-many relationships, i.e., a parent node can have one or multiple child nodes, whereas the children node can only have one parent node.

Database Management Software: Features, Types, Benefits, and Uses (2)

Hierarchical Database Model (Source: DBMS Internals)

2- Network

A network DBMS is a model that supports many-to-many relationships, which helps store real-life relationships between entities. It is an extension of the hierarchical data management soluution that allows modelers to design a more flexible model. In this type of DBMS model, the child nodes are represented by arrows.

Database Management Software: Features, Types, Benefits, and Uses (3)

A Network Database Model (Source: The Intact One)

3- Relational

A relational DBMS is a model where relationships are based on the entities’ data. Compared to hierarchical and network models, it offers greater flexibility and allows for more simplified relationships between entities, making it a popular choice among data modelers. Data stored in fixed structures can be organized efficiently using SQL.

Database Management Software: Features, Types, Benefits, and Uses (4)

Figure 3. Example of a Relational Database Model (Source: ResearchGate)

4- Object-Oriented

An Object-Oriented DBMS — as the name suggests — is based on object-oriented programming (OOP). It’s a data management solution type where entities are represented in objects and stored in memory.

It provides a unified programming environment and is compatible with various programming languages, including Java, C++, .Net, and Visual Basic, to name a few.

Database Management Software: Features, Types, Benefits, and Uses (5)

An example of Object-Oriented Database Model (Source: Data Integration Glossary)

Advantages of a Database Management Software

Now that we have familiarized ourselves with the definition of database management and the types of DBM software, let’s move ahead and look at the functions and benefits of database management system:

  • Better Data Sharing

Implementing a DBMS allows onsite and remote users to share the data by following the correct authorization protocols quickly. It helps improve data accessibility, enabling users to share the organizational data swiftly and efficiently.

The improved data processes provide a smart solution to database queries, even the ad-hoc and impromptu ones. It results in accurate and swift data access, facilitating more informed and timely decision-making.

  • Better Security

Data security is a vital aspect of a database. A Data management solution only allows authorized users to access the database. The authentication is managed using a username and password. Controlled user access prevents unauthorized users from accessing resources in a database, which can potentially violate the integrity constraints.

  • Effective Data Integration

A DBMS provides an integrated picture — a bird’s eye view, so to speak — of the operations and processes of an organization. The unified data allows companies to evaluate the controls and performance effectively and quickly.

  • Informed Decision-Making

Data-driven decision-making can give businesses a competitive advantage, but data is valuable for decision-making only when it is reliable. Organizations can ensure data accuracy and quality trusted for analysis and decision-making using a DBMS.

  • Increase In Efficiency and Productivity

Deploying a DBMS help increase data accessibility and streamline information. It boosts the end-user productivity and leads to improved efficiency and speed for an organization.

  • Data Integration

Instead of storing data in isolated database systems, a single interface can manage databases with physical and logical relationships.

Applications of Database Management Software

Following are some of the applications of database software in different industries:

  • Banks: In the banking sector, DBMS is used to store client info, account activities, disbursem*nts, credits, and mortgages
  • Airlines: Flight bookings and scheduling info is stored in databases.
  • Education: Student information, course registrations, and results are accumulated in database systems.
  • Telecommunication: Databases store call archives, monthly bills, retaining balances, and other call-related information.
  • Economics and Finance: DBMS stores data about bonds, transactions, and acquisitions of fiscal instruments, such as shares and stocks.
  • Sales and Marketing: Prospect and customer information is stored and accessed via databases.
  • Human Resources: Records about workers, remunerations, payroll, deduction, generating salaries, and more information are kept in database systems.

Database software collects programs that allow data to be stored, reformed, and extracted from a database. There are several kinds of database management systems (four of the most popular ones are discussed in this blog). The terms hierarchical, relational, object-oriented, and network denote how a database management software organizes data internally.

It can be challenging for data-driven enterprises to operate DBMS requires in-house expertise. Moreover, the cost, size, and performance of a DBMS varies with the organization’s requirements and use cases and should be evaluated accordingly.

Astera Centerprise- Database Management Software for your Business Needs

A data integration software can retrieve data stored in these databases and integrate it with other systems. To find out how Astera Centerprise performs this integration, take a 14-day free trial of the software or watch the product demo.

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Database Management Software: Features, Types, Benefits, and Uses (2024)


What are the uses and features of database software? ›

Database software allows users to maintain, store, access and save data in a central location. It also enables users to easily manage permissions and access to the database, creating a secure environment for the data.

What are the features and advantages of database management system? ›

A Database Management System (DBMS) is defined as the software system that allows users to define, create, maintain and control access to the database. DBMS makes it possible for end users to create, read, update and delete data in database. It is a layer between programs and data.

What are the 4 features of database? ›

Database systems are designed to meet a set of properties known as ACID. Atomicity, Consistency, Isolation, and Durability are the properties that constitute ACID.

What are the benefits of database? ›

Database benefits
  • reduce the amount of time you spend managing data.
  • analyse data in a variety of ways.
  • promote a disciplined approach to data management.
  • turn disparate information into a valuable resource.
  • improve the quality and consistency of information.

What is the use of database software? ›

Database software is used to create, edit, and maintain database files and records, enabling easier file and record creation, data entry, data editing, updating, and reporting. The software also handles data storage, backup and reporting, multi-access control, and security.

What are the 4 types of database? ›

A relational database management system is one of four common types of systems you can use to manage your business data.
The other three include:
  • hierarchical database systems.
  • network database systems.
  • object-oriented database systems.

What is types of database management system? ›

There are multiple types of database systems, such as relational database management system, object databases, graph databases, network databases, and document db.

What is a database software? ›

What is database software? Database software is used to create, edit, and maintain database files and records, enabling easier file and record creation, data entry, data editing, updating, and reporting. The software also handles data storage, backup and reporting, multi-access control, and security.

What is data management software? ›

What is a Data Management Software? A data management tool combines and manages data from numerous data sources. It extracts, cleans, transforms, and integrates data without compromising on integrity so that you can access it in an easy-to-use format.

What is a data management system? ›

A data management platform is the foundational system for collecting and analyzing large volumes of data across an organization. Commercial data platforms typically include software tools for management, developed by the database vendor or by third-party vendors.

What are the 5 types of database users? ›

These are seven types of data base users in DBMS.
  • Database Administrator (DBA) : ...
  • Naive / Parametric End Users : ...
  • System Analyst : ...
  • Sophisticated Users : ...
  • Data Base Designers : ...
  • Application Program : ...
  • Casual Users / Temporary Users :
4 May 2020

What is database and types? ›

Definition of Database or Database meaning: A database is a systematic collection of data. They support electronic storage and manipulation of data. Databases make data management easy. DBMS stands for Database Management System. We have four major types of DBMSs namely Hierarchical, Network, Relational, Object- ...

What are the features of database language? ›

Database language is used to create and store data in computer system. DBMS itself is one of the features of database language which is a software application for management of data. Database language also facilitates modification and alteration of query results by averaging, counting, summing, etc.

What is database software with example? ›

Database software is defined as computer programs designed to store and organize large amounts of data to make it accessible. Microsoft Access is an example of database software.

What are the 8 types of database? ›

Let us explain all of them:
  • Centralised Database. The information(data) is stored at a centralized location and the users from different locations can access this data. ...
  • Distributed Database. ...
  • Personal Database. ...
  • End User Database. ...
  • Commercial Database. ...
  • NoSQL Database. ...
  • Operational Database. ...
  • Relational Databases.
18 Jun 2020

What are 3 database examples? ›

MySQL, SQL Server, MongoDB, Oracle Database, PostgreSQL, Informix, Sybase, etc. are all examples of different databases. These modern databases are managed by DBMS.

What are the 3 levels of database? ›

The ANSI-SPARC database architecture is the basis of most of the modern databases. The three levels present in this architecture are Physical level, Conceptual level and External level.

What are functions of DBMS? ›

A database management system (DBMS) is a software tool that enables users to manage a database easily. It allows users to access and interact with the underlying data in the database. These actions can range from simply querying data to defining database schemas that fundamentally affect the database structure.

What are the 5 components of a database system? ›

The five major components of a database are hardware, software, data, procedure, and database access language.

What is a name of a database software? ›

Comparing database management systems
PostgreSQLRDBMSPostgreSQL license
MongoDBDocument-oriented databaseServer Side Public License
RedisKey-value databaseBSD 3-clause
IBM DB2RDBMSProprietary
6 more rows
17 Mar 2022

Which database software is best? ›

Below are some of the best Free database software:
  • InterBase.
  • Microsoft SQL.
  • Database Performance Analyzer.
  • MySQL.
  • PostgreSQL.
  • MongoDB.
  • OrientDB.
  • MariaDB.
2 days ago

What are the two database software? ›

Types of databases: Relational vs non-relational. Basically, there are two types of DBMSs: relational and non-relational, also referred to as SQL and NoSQL respectively.

What are the 5 data management functions? ›

The functions of a DBMS include concurrency, security, backup and recovery, integrity and data descriptions. Database management systems provide a number of key benefits but can be costly and time-consuming to implement.

Who uses database management system? ›

Application of DBMS
SectorUse of DBMS
BankingFor customer information, account activities, payments, deposits, loans, etc.
AirlinesFor reservations and schedule information.
UniversitiesFor student information, course registrations, colleges and grades.
5 more rows
25 Aug 2022

What is the importance of data? ›

Data are critical for characterization, calibration, verification, validation, and assessment of models for predicting the long-term structural durability and performance of materials in extreme environments. Without adequate data to verify and assess them, many models would have no purpose.

What are the types of data systems? ›

This brief describes the characteristics of four common types of data systems: (1) static/reporting; (2) transactional; (3) federated; and (4) centralized. It is important to note that a data system may have attributes of more than one type.

What are the methods of data management? ›

7 Best Practices for Successful Data Management
  • Build strong file naming and cataloging conventions. ...
  • Carefully consider metadata for data sets. ...
  • Data Storage. ...
  • Documentation. ...
  • Commitment to data culture. ...
  • Data quality trust in security and privacy. ...
  • Invest in quality data-management software.

What are the advantages of DBMS advantages? ›

Comparison Table for Advantages & Disadvantages of DBMS
Data Integrity and Security are guaranteed by DBMS.Since most database management systems are difficult and complicated, employees must always be instructed on how to operate them.
3 more rows
16 Jan 2022

What are the 7 advantages of database? ›

Advantages of Database Management System (DBMS)
  • Improved data sharing. ...
  • Improved data security. ...
  • Better data integration. ...
  • Minimized data inconsistency. ...
  • Improved data access. ...
  • Improved decision making. ...
  • Increased end-user productivity.

What are the 6 benefits of DBMS? ›

A database management system helps improve organizational security, integration, compliance, and performance.
  • Improved data sharing and data security. ...
  • Effective data integration. ...
  • Consistent, reliable data. ...
  • Data that complies with privacy regulations. ...
  • Increased productivity. ...
  • Better decision-making.

What are functions of DBMS? ›

A database management system (DBMS) is a software tool that enables users to manage a database easily. It allows users to access and interact with the underlying data in the database. These actions can range from simply querying data to defining database schemas that fundamentally affect the database structure.

What is key DBMS? ›

What are the keys in DBMS? A key refers to an attribute/a set of attributes that help us identify a row (or tuple) uniquely in a table (or relation). A key is also used when we want to establish relationships between the different columns and tables of a relational database.

What are 3 uses of databases? ›

It is typical to use a database when different sets of data needs to be linked together, such as:
  • Pupils in a school and their grades.
  • Customer records and sales information.
  • Patients' and doctors' records.
  • Transactions between different bank accounts.
  • Taxpayers and income tax payments.

What is database advantages and disadvantages? ›

Comparison Table for Advantages And Disadvantages Of Database
Database eliminates the redundancy of data by integrating themComplex software
Data consistency is increasedIt requires more memory
Additional information can be derived from same dataMultiuser DBMS can be more expensive
2 more rows
15 Feb 2022

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