The number one question we get asked about during SharePoint implementations is “how can we manage, store, share and access our documents better both internally and externally using our SharePoint folders. Check out our blog on Migrating documents to SharePoint 2016.
Achieving good document management is quite hard. Time and time again we see the same documents management structure that was previously on a network drive recreated within the new site. No surprises, most end users are comfortable with the traditional folder file structure. After all, “that’s the way we’ve always done it”.
Simply putting in place folders within SharePoint creates a very expensive drive to manage with a high risk of lost files, duplicated files and user frustration which ultimately leads to lack of use and a lot of money spent for very little gain. There is a time and place for folders but are they best practice? The answer will always be no.
Here’s our top ten compelling reasons to use metadata (keywords) and not to use SharePoint folders.
